RFP #51-26-SKL Environmental Services

The City of Portsmouth Purchasing Department is requesting proposals for environmental consulting services on an as-needed basis under RFP #51-26-SKL, with proposals due July 15, 2026 at 2:00 p.m. via eVA. The City intends to award contracts to up to five firms.

Environmental engineering firms licensed by the Commonwealth of Virginia are eligible. Scope includes building surveys for asbestos, lead, and other hazardous materials; abatement plans and specifications; Phase I and Phase II site assessments; wetlands delineation and mitigation plans; and environmental permitting assistance. All services must be delivered by qualified, certified personnel. Pricing estimates are not required at proposal submission; the City may request nonbinding hourly rate estimates during discussions with selected firms and will negotiate final rates upon project award. Payment is made upon project completion unless otherwise negotiated.

The contract awards up to five firms for an initial one-year term, renewable for four additional one-year terms. Renewal pricing cannot increase beyond initial contract rates but may decrease with mutual consent. The City reserves the right to cancel with 60 days' written notice or immediately for cause.

Awardees must obtain a City of Portsmouth Business License and provide evidence of professional liability insurance ($2 million), comprehensive general liability insurance ($1 million per occurrence), workers' compensation insurance, and comprehensive automobile liability insurance ($1 million per occurrence). Evaluation will weight SWAM/MBE/SDV participation at 10%, though no set-aside exists for small, women-owned, or minority-owned businesses; the City encourages participation from these firms. The City anticipates conducting interviews with top offerors during the week of August 10–14, 2026, with panel selection and approval by August 30, 2026.