RFP 3193 student mentoring services

Roanoke City Public Schools (RCPS) in Roanoke, Virginia, is issuing RFP 3193 to procure student mentoring services through competitive negotiation with the potential for single or multiple contractor awards. The scope of services encompasses comprehensive mentoring for at-risk students in grades K-12, including individual and small group sessions during school weeks and outside school hours, mentoring during academic breaks and summer periods, family engagement workshops, service learning and career readiness field trips, weekly parental contact, school staff collaboration, and monthly progress reports with goal planning. Desired outcomes include improved student attendance, reduced disciplinary referrals, increased student self-regulation and self-confidence, strengthened school-family connections, and improved academic achievement. Contractors must demonstrate a minimum of two years' experience mentoring at-risk students and established community connections within Roanoke, with preference for mentors who grew up in the communities they serve. The evaluation will be scored on 100 points distributed across approach and methodology (30 points), track record in similar work (20 points), quality and experience of assigned employees (14 points), fee and rate structure (20 points), references (10 points), and diversity certifications (6 points combined for locally owned, minority, or women business enterprises). Critical deadlines include written inquiry submissions by April 6, 2026, at 5:00 P.M., written responses posted by April 17, 2026, at 5:00 P.M., and electronic proposal submissions to bids.purchasing@rcps.info by April 28, 2026, at 3:00 P.M. EST. The initial contract period runs from July 1, 2026, through June 30, 2027, with options for up to four additional one-year renewals by mutual written agreement.

There are no specific set-aside designations restricting bidder eligibility; however, extra evaluation points are available for contractors certified as locally owned businesses, minority business enterprises, or women business enterprises. The RFP documentation does not identify any incumbent vendors or current contractors presently providing these services. Insurance requirements include workers' compensation coverage, automobile liability insurance with minimum limits of $1,000,000, and commercial general liability insurance with minimum limits of $2,000,000. No specific budget range or award value is disclosed in the RFP; pricing shall be submitted by offerors within their proposals and evaluated as part of the overall selection criteria. Award announcements will be publicly posted on the RCPS website for a minimum of ten days, and RCPS reserves the right to award to one or more qualified offerors, cancel the RFP, or reject any or all proposals. All work products and materials developed under the contract will become the exclusive property of RCPS and are subject to public inspection under the Virginia Freedom of Information Act unless the contractor asserts confidentiality protections for specific trade secrets or proprietary information.