RFP 27500008 Utility On-Call Engineering Services

The Town of Christiansburg, Virginia is requesting Expressions of Interest from qualified consulting engineering firms to provide professional engineering services on an on-call, task-order basis for potable water distribution, wastewater collection and pumping, wastewater treatment, and programmatic/compliance assistance, with EOIs due October 7, 2026 at 3:00 PM at Town Hall.

The scope encompasses planning studies, conceptual design, detailed design, project management, coordination with third parties, contract administration, funding application assistance, permitting, surveying, public involvement, financial analyses, and related services issued by individual task order as needs arise. All bidders must register in eVA and submit the entire EOI in a single searchable PDF file; electronic or hardcopy submissions are accepted.

The contract structure consists of a one-year term with renewal options for three additional one-year terms. Compensation is structured using established hourly billing rates with estimated man-hours for each task order; no price competition is required for individual projects. The annual compensation limit is $2.5 million with a per-task limit of $500,000, and unused portions do not carry forward to subsequent contract terms. Projects may utilize local, state, and/or federal funds subject to applicable funding requirements.

Shortlisted firms will participate in interviews and technical presentations consisting of a 15-minute firm overview followed by 10-minute category-specific presentations. Evaluation criteria are firm and team experience (25%), personnel experience (30%), contract manager qualifications (15%), organizational capability (25%), and present workload (5%). While DBE and SWaM participation will not be evaluated criteria, the Town encourages maximum practicable participation of Disadvantaged Business Enterprise and Small, Women-, and Minority-Owned businesses.

All business entities must register with the Virginia State Corporation Commission prior to EOI submission. Firms must maintain appropriate professional licensure and insurance including workers' compensation, employer's liability, commercial general liability, automobile liability, and professional liability with the Town named as an additional insured. Questions are due September 21, 2026 at 5:00 PM local time.