RFP # 27-SCPS-011 - Mental Telehealth Services

Stafford County Public Schools, Virginia is soliciting proposals for Mental Telehealth Services for K-12 students under RFP 27-SCPS-011, with proposals due October 20, 2026 at 2:00 p.m. to procurement@staffordschools.net or through eVA. No pre-proposal conference is scheduled.

The scope requires comprehensive mental health support delivered via secure telehealth platforms by licensed mental health professionals (licensed by the Virginia Department of Health Professionals) providing evidence-based counseling to students in grades K-12 outside school hours and school property. Services must be at no cost to students and require parental consent prior to service delivery. The provider must deliver tiered, evidence-based approaches including Cognitive Behavioral Therapy, Motivational Interviewing, Dialectical Behavior Therapy, and Solution Focused Brief Therapy; establish an efficient referral pathway; provide staff training on the telehealth platform; collect monthly data on services provided; and maintain HIPAA compliance and ADA accessibility standards.

The initial contract term runs from award through June 30, 2027, with options to renew for up to six additional successive one-year periods. The procurement is funded in whole or in part by federal grants from the Department of Behavioral Health and Developmental Services, making it subject to 2 C.F.R. Part 200 procurement standards. Contractor insurance must include Workers' Compensation, Comprehensive General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), and Professional Liability ($1,000,000).

Evaluation uses competitive negotiation with Price weighted at 40%, Specific Plans/Methodology at 30%, and Qualifications and Experience at 30%. Stafford County Public Schools reserves the right to make multiple awards and conduct negotiations with the highest-rated offeror(s) prior to final selection. All proposals must include executed certifications regarding debarment, lobbying compliance, accessibility conformance, and school contractor certification confirming personnel have no convictions for violent felonies or crimes involving child abuse. The contract includes termination for convenience and for cause provisions, with Stafford Schools retaining the right to renegotiate compensation downward or terminate immediately if renegotiation is unsuccessful.