RFP # 27-SCPS-006 RE: Sublet Services

Stafford County Public Schools is requesting proposals for sublet vehicle repair and maintenance services on an as-needed basis for approximately 1,200 county and school-owned vehicles under RFP 27-SCPS-006, with proposals due October 14, 2026 and written questions due September 28. The procurement may result in awards to multiple vendors. Existing vendors already under contract for sublet services are excluded from this solicitation and do not need to respond.

The scope spans comprehensive vehicle repair services including engine installation and repair, starter replacement, seat repairs, body work and collision repair, electrical and brake system diagnostics and repair, suspension and steering service, HVAC system service, transmission service, and preventative maintenance. All personnel performing repairs must be appropriately licensed and certified per Virginia Code. Vendors must provide diagnostic reports with itemized cost breakdowns and obtain purchase-order approval before commencing work. Labor rates must not exceed manufacturer estimates for any repair or service.

The initial contract term runs from award through June 30, 2027, with options to renew for up to six additional successive one-year periods. Place of performance is Stafford County. Price adjustments at renewal shall not exceed the percentage increase in the U.S. City Average Consumer Price Index for the previous renewal period.

Evaluation is weighted as follows: specific plans and methodology (40%), qualifications and experience (30%), and price (30%). The successful contractor must guarantee all parts and workmanship for 90 days or the manufacturer's warranty period, whichever is longer, and must maintain flexible service availability to minimize downtime, with preference for six-day-per-week operations. Contractors must maintain Comprehensive General Liability insurance ($1 million per occurrence, $2 million aggregate), Garagekeepers Legal Liability insurance, and Workers' Compensation insurance, with Stafford Schools named as additional insured.