RFP 26500014 Vending Services

The Town of Christiansburg, Virginia, issued Request for Proposal 26500014 to procure vending services, specifically seeking a single vendor to provide and maintain vending machines at five town locations serving guests, visitors, and staff. The procurement requires the vendor to supply new or equivalent-to-new snack food and beverage vending machines at varying quantities: one machine each at Town Hall (50 employees), Police Department (75 employees), and Wastewater Treatment Facility (12 employees); two machines at the Recreation Center (400 daily visitors and employees); and two machines at two separate areas of Huckleberry Park (600 daily visitors and employees combined). Key deliverables include installation of cashless payment systems, bi-weekly machine inspections and restocking, product expiration date compliance, 24-hour customer service response time for reported problems, monthly commission reports and checks by the 20th of each month, and complete sales record maintenance. The vendor must obtain all required licenses and permits compliant with Virginia Department of Health regulations and maintain comprehensive insurance coverage including $2,000,000 general aggregate liability, $1,000,000 per occurrence, and $1,000,000 combined single limit automobile liability. Proposals are due by 3:00 PM EST on March 30, 2026, submitted electronically through eVA or as hardcopy to the Procurement Officer. Evaluation criteria include qualifications and experience (25 percent), capacity and capability (25 percent), proposed pricing (20 percent), references (20 percent), and responsiveness and completeness (10 percent). The contract term is two years with three optional one-year renewals at constant pricing during the initial term, with increases permitted only during renewal periods.

The RFP documents do not specify set-aside designations or restrictions on the types of organizations eligible to respond, nor do they identify disadvantaged enterprise preferences. No incumbent vendor or current contractor information is provided in the available documentation. The vendor compensation structure is commission-based on gross sales (less refunds) from vending machines, with the specific commission rate to be negotiated between the Town and the selected vendor. The Town will provide electricity for each machine and retains the right to request additional machines at other locations through contract amendments. The procurement documents do not specify an overall award value or budget range for this opportunity. Selected offerors will participate in informal interviews followed by negotiations with the highest-ranked proposal before final contract award.