RFP #26-3-is HVAC preventative maintenance

Cumberland County, North Carolina is soliciting proposals through Request for Proposal (RFP) #26-3-IS for comprehensive HVAC preventative maintenance services across 10 county facilities, including the Agri-Expo Center, Animal Services, Detention Center, multiple library branches, and the Sheriff's Training Center. The procurement focuses on preventative maintenance for air-cooled chillers, boilers, and hot water heaters, with specific requirements for manufacturer-recommended maintenance visits during pre-season periods (March-April for chillers, October-November for boilers) and additional peak season maintenance. Vendors must provide detailed preventative maintenance checklists and submit comprehensive reports following each maintenance visit. The proposal evaluation will utilize a best overall value method, with points allocated as follows: qualifications and experience (10 points), technical approach (10 points), and cost/pricing (10 points). Proposals are due by 5 P.M. on Wednesday, July 16, 2025, and can be submitted electronically to specified county contacts.

The RFP includes several compliance requirements for potential vendors, including adherence to the Iran Divestment Act, E-Verify requirements, and restrictions on companies that boycott Israel. Vendors must carry specific insurance coverage, including statutory worker's compensation, $1,000,000 in automobile liability, and $1,000,000 in general liability. While no specific set-aside designations for disadvantaged enterprises are mentioned, the county reserves the right to reject any and all proposals or award only partial services. The solicitation does not specify a precise contract value or budget range, nor does it identify any incumbent vendors. Interested vendors should carefully review all documentation and ensure full compliance with the detailed technical specifications and contractual requirements outlined in the RFP.