RFP 26-262590/AB legal research software

The School Board of the City of Hampton, Virginia, through the Consolidated Procurement Division, is issuing Request for Proposal 26-262590/AB to procure a comprehensive legal research software platform with artificial intelligence capabilities. The primary objective is to support the School Board Attorney's Office in performing legal research, analysis, case law review, statutory research, and document examination through an AI-powered platform featuring predictive analytics and natural language processing. Required deliverables include subscription and licensing services, multi-user concurrent platform access, technical support and maintenance, usage analytics reporting, and system integration with existing infrastructure. Qualified vendors must demonstrate experience in legal research software provision, possess advanced technical capabilities and AI implementation skills, provide documented service delivery methodologies, and maintain required insurance coverage including commercial general liability ($1,000,000 per occurrence), commercial automobile liability ($1,000,000 combined single limit), umbrella/excess liability ($2,000,000 aggregate), and cyber liability ($2,000,000 minimum). Sealed proposals must be received by April 21, 2026, at 11:00 A.M. EST at 1 Franklin Street, Suite 345, Hampton, Virginia 23669, with written questions due by 3:30 P.M. on April 14, 2026. The evaluation criteria consist of experience (25 points), capabilities and skills (25 points), services to be provided (25 points), costs (10 points), exceptions and alternatives (10 points), and minority/woman-owned business participation (5 points). The initial contract term is one year with four automatic renewal options for additional one-year periods, contingent upon satisfactory performance.

For contracts valued at $100,000 and above, the School Board has established subcontracting goals requiring 3.68% minority-owned business participation and 3.30% woman-owned business participation, with offerors required to submit detailed subcontracting plans identifying certified small, woman, and minority-owned (SWAM) vendors. No incumbent vendor information or existing platform details have been specified in the procurement documents. Payment terms will default to net 45 days unless otherwise proposed, though prompt payment discounts of 20 days or greater will be evaluated favorably. The School Board reserves the right to request oral presentations and conduct negotiations with multiple qualified offerors prior to final award selection, and all proposals remain binding for 120 calendar days following the scheduled closing date. The procurement officer is Alicia Brown, Senior Buyer, and the School Board Contract Administrator is Joi Brown, School Board Attorney. Specific budget or award values have not been disclosed in the published solicitation materials.