RFP #26-012 -inventory of housing stock plan

The Town of Dumfries is requesting proposals for an Inventory of Housing Stock Plan under RFP #26-012, with proposals due July 30, 2026 at 2:00 PM and questions due July 17, 2026 at 12:00 PM. No set-aside or preference program is identified. Contractor eligibility requires that firms have not had contracts terminated for cause within the past three years.

The scope encompasses ten tasks: housing needs assessment, market analysis and projections, site inventory and zoning analysis, infrastructure and capacity analysis, strategic goals and policy development, regulatory and planning tools recommendations, implementation and funding strategies, community engagement and equity initiatives, monitoring and evaluation framework, and comprehensive plan integration. All deliverables must be completed within 60 calendar days of the Notice to Proceed. The plan supports the Town's Comprehensive Plan goal of expanding safe, accessible, high-quality, and affordable housing options through infill development, renovations, and redevelopment integration.

No specific contract value is stated; pricing will be negotiated during selection. The contract term is 60 calendar days from the Notice to Proceed, with the Town reserving the right to extend for up to 12 months and renew for four additional one-year terms with 60 days' written notice.

Evaluation criteria total 100 points: expertise and qualifications of personnel (15 points), understanding of scope and alignment with Town goals (15 points), prior experience conducting housing stock plans for local governments (15 points), proposal thoroughness (20 points), references from comparable clients (15 points), and proposed cost (20 points). The Town intends to conduct competitive negotiations with the top two or more qualified offerors and will select the proposal offering best value. Contractors must maintain workers' compensation, employers' liability of $100,000 per occurrence, commercial general liability of $1,000,000 per occurrence with $2,000,000 aggregate, and commercial automobile liability of $1,000,000 combined single limit. The Town anticipates announcing its intent to award by August 17, 2026.