RFP # 26-009 comprehensive building condition assessment

The Town of Dumfries, Virginia is requesting proposals for a comprehensive building condition assessment of the Jeff Simpson Building at 17757 Main Street, Dumfries, Virginia, with proposals due September 14, 2026 at 2:00 p.m., and questions due September 2, 2026 at 12:00 p.m. (RFP #26-009).

The scope requires evaluation of structural integrity, mechanical, electrical, and plumbing systems, life-safety considerations, and code compliance (building, fire, accessibility, and life-safety codes) for a 1934-constructed, approximately 3,900-square-foot building across two floors plus basement, constructed primarily of wood, masonry, and concrete. The building currently functions as a community and cultural arts space and serves as a municipal comfort station during extreme weather events. Deliverables include a detailed written report prepared by a Virginia-licensed professional engineer, photographic documentation, deficiencies categorized by severity, professional recommendations, order-of-magnitude cost estimates with a prioritized 5-year capital planning matrix, and an Executive Summary for Town Council presentation. Assessment must be non-destructive; destructive testing requires prior written authorization. Hazardous materials testing is excluded unless proposed as an optional add-on service.

The contract is task-based with an anticipated 90 calendar days from Notice to Proceed. Evaluation criteria total 100 points: expertise, experience, and qualification of personnel (25 points); understanding of scope and alignment with Town goals (25 points); experience with similar assessments (25 points); and project schedule and responsiveness (25 points). The Town anticipates competitive negotiation with the top-ranked fully qualified and responsible offeror. Contract amount is contingent on scope and agreed rates, to be negotiated; monthly invoicing with net 30-day payment terms. Contractors must not have had any contracts terminated for cause within the past three years. Minimum insurance includes Workers' Compensation, Employers' Liability ($100,000/$100,000/$500,000), Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate with Town as additional insured), Commercial Automobile Liability ($1,000,000 combined single limit), and Professional Liability/Errors and Omissions ($1,000,000). Intent to Award Recommendation is anticipated by September 30, 2026.