RFP-21-26 kastow - orphan well - hart #001

The Commonwealth of Kentucky is issuing RFP-21-26 through the Finance and Administration Cabinet's Division of Engineering and Contract Administration on behalf of the Energy and Environment Cabinet and Division of Oil and Gas for the Hart County #001 orphan well remediation project under the Kentucky Abandoned Storage Tank and Orphan Well Reclamation Program (KASTOW). This firm-fixed-price procurement seeks competitive proposals for the abandonment and reclamation services for nine orphan wells located in Hart County, Kentucky, identified by permit numbers N24830 through N24822. Deliverables include well plugging, remediation, site reclamation, and disposal of any TENORM-impacted metals discovered during the work, with all costs for labor, materials, equipment, and compliance with state and federal environmental laws included in the contractor's pricing. Key objectives require contractors to achieve Substantial Completion within 365 calendar days from contract award, followed by a one-year warranty period with Final Completion one year after Substantial Completion. Required qualifications include submittal of completed Official Bid Documents with individual pricing for each well site, a 5% bid bond, 100% Performance and Payment Bonds, commercial general liability insurance of $1,000,000 per occurrence with a $3,000,000 annual aggregate, and workers' compensation coverage. Technical proposals will be scored on a 25-point scale evaluating prime and subcontractor experience, project history, equipment adequacy, work plan completeness, and past performance with the Division of Oil and Gas, while cost proposals will be scored on a 45-point scale with the lowest bid receiving maximum points. Critical deadlines include a questions submission deadline of July 28, 2025, proposal due date of August 8, 2025, at 3:00 PM Eastern Time, anticipated proposal evaluation conclusion by August 27, 2025, and contract award anticipated by September 10, 2025.

The RFP applies reciprocal preference for Kentucky resident bidders and preferences for qualified bidders as specified in 200 KAR 5:410, though no specific disadvantaged enterprise set-asides or incumbent vendor information is detailed in the solicitation documents. Bidders must comply with Davis-Bacon Act wage requirements and maintain Kentucky tax registration throughout contract performance; the Commonwealth is not tax-exempt and the winning bidder is liable for Kentucky sales and use tax. All work must comply with federal requirements if the project receives Department of Interior funding, including Buy America preferences for infrastructure projects, Uniform Guidance cost principles, and applicable environmental regulations. Liquidated damages of $200 per calendar day apply for delays beyond the substantial and final completion dates, and if TENORM-impacted metals exceeding twice background levels are discovered, the contractor will perform compliant disposal and receive reimbursement for documented costs plus 10% administrative overhead. No specific budget range or award value is stated in the solicitation documents; pricing will be determined through the competitive bidding process with individual pricing submitted for each of the nine well sites. Prospective bidders should contact Kristi Sharp at 502-330-9858 for additional information, and all solicitation materials and documentation are available through the Kentucky Vendor Self-Service system with online bidding permitted.