RFP 2027-01 Space and Staffing Study

Powhatan County, Virginia is requesting sealed proposals for a comprehensive staffing and space needs assessment covering all county departments and the Powhatan County Sheriff's Office under RFP 2027-01, with proposals due August 12, 2026 at 3:00 p.m. local time.

The scope encompasses internal workload assessment, external benchmarking analysis, staffing and operational gap analysis, facilities and space needs assessment, service-level and scenario analysis, and development of planning tools for future evaluation. The study will analyze 312 total positions across 18 departments, with emphasis on the Sheriff's Office (84 positions), Fire & Rescue (58 positions), Public Works (29 positions), and Social Services (29 positions). Offerors must demonstrate proven experience providing staffing and space studies for similarly-sized organizations within the past five years and provide four references. Consultants must be licensed to do business in Virginia and carry Workers' Compensation (statutory), Employer's Liability ($100,000), Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), and Automobile Liability ($1,000,000 combined single limit).

Work must be completed within 120 days from contract award. Proposals are limited to 30 pages and must include cover form, management approach and methodology, experience and references, staffing qualifications, hourly rates for all personnel and subcontractors, and other relevant information. Selected offerors must provide five bound copies and one digital copy of all final reports, present findings at a minimum of three meetings, and attend at least one public meeting.

Evaluation uses a numerical scoring system: Strength of Overall Proposal/Approach (25 points), Experience/References (25 points), Staffing Qualifications and Experience (25 points), Hourly Rates for All Personnel (20 points), and Other Relevant Information (5 points). The County anticipates proposal evaluation by August 19, interviews with shortlisted offerors September 1–3, notice of intent to award on September 9, and contract award on September 21, 2026. Electronic submissions are accepted via eVA or physical copies mailed to the Powhatan County Finance Office. All studies, reports, and documents become County property.