RFP 2026 Project 751768 Dead Tree Removal

RFP 2026 Project 751768 Dead Tree Removal DEMCO issues this Request for Proposal ("RFP") to engage a qualified and experienced contractor to safely remove identified dead trees as part of DEMCO's Project 751768 ongoing hazard tree removal project (the "Project") in accordance with all applicable requirements. This project may be funded in whole or in part by the Federal Emergency Management Agency ("FEMA"), and/or other federal grants. As such, Respondents should have experience in tree removal and documentation projects similar in scope and size, as well as FEMA requirements and federal, state, and local guidelines and regulations applicable to this project. All work will be completed in compliance with FEMA's rules and guidance, as well as federal laws, regulations, executive orders, and the federal cost principles at 2 C.F.R. Part 200. All proposals are due by 12 p.m. noon on July 21, 2026. Please provide proposals via DEMCO's Euna Solutions/Bonfire portal. Please note the name and number of the project within Bonfire "Project 751768 Dead Tree Removal to ensure you are submitting a proposal for the appropriate project. Further instructions for proposal submission are contained in the RFP pdf. Please open and review all documents attached to this bid proposal. Bidders are responsible for the accuracy of all the data entry, extended amounts, and summations. Exhibit A in the attached RFP pdf details the Scope of Work required to complete the project. EVALUATION CRITERIA Maximum Points Cost Effectiveness 70 1. Price proposal 2. Approach to ensuring reimbursement of FEMA-eligible costs Project Approach 10 1. Contractor's general approach to the Project, including team organization, schedules, quality assurance, and maintenance of documentation 2. Contingencies / requirements of Owner 3. Capacity for multiple contractual obligations Experience and Qualification 10 1. Experience with similar entities 2. Experience with FEMA requirements 3. Staff qualifications and subject knowledge 4. Evidence of experience and skill Industry Reputation 1. Prior experience with three similar projects 10 2. References from at least three entities for similar projects or work Total 100 Please sign all required pages and include with your submittal to DEMCO, the following items: 1. Completed bid sheet(s)/pricing proposal 2. Insurance certificate naming DEMCO as certificate holder and additional insured 3. W-9 4. Sworn Statement of Disclosure 5. Non-Disclosure Agreement 6. RFP with all required pages and exhibits completed and signed Signed Independent Contractor Agreement with two (2) signature witnesses will need to be completed if awarded. This will be executed after recommendation is made and accepted. A copy will be emailed to the winning Respondent in a separate email. Contractor must be registered with Sam.gov and not be debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs and activities. DEMCO is an equal opportunity employer committed to promoting emerging small businesses, minority-owned businesses and women-owned businesses, and to utilizing labor surplus firms. DEMCO reserves the right to reject any or all bids and to waive any informalities. Bid Rejection. The Owner reserves the right to reject any or all Proposals and the right to not disclose the reason for rejections of Proposals. The attention of bidders is called particularly to the requirements for conditions of employment to be observed and minimum wage rates to be paid under the Contract, Section 3 of the Housing and Urban Development Act of 1968 as amended, Non-Segregated Facilities, Section 109 of the Housing and Community Development Act of 1974, Executive Order 11246, Equal Opportunity, and all applicable laws and regulations of the Federal government and State of Louisiana and bonding and insurance requirements. Terms & Conditions will comply with the applicable clauses described in Appendix II to the Uniform Rules (Contract Provisions for Non-Federal Entity Contracts Under Federal Awards) under 2 C.F.R. § 200.326. Located in Code of Federal Regulations (CFR) and at ecfr.gov (Electronic Code of Federal Regulations) in addition to certain contract clauses which are listed in the contract and 2 C.F.R. § 200.318 - 200.329 Disclaimers DEMCO reserves the right to reject any or all bids/proposals, the right to not disclose the reason for rejections of Proposals, and the right to negotiate scope and pricing with shortlisted vendors. Code of Ethics and Business Conduct - Business Courtesies: To maintain the integrity and impartiality of DEMCO's procurement process, bidders and contractors are advised that DEMCO employees are prohibited from accepting business gifts, gratuities, meals, favors, or other courtesies of any kind during the solicitation, evaluation, or contract negotiation process. Employees who award contracts; influence the allocation of business; develop specifications that may impact vendor selection or project cost; or participate in negotiations must avoid any action that could create the appearance of favoritism or undermine DEMCO's reputation for impartial and ethical business practices. Bidders shall not offer or attempt to provide such courtesies to DEMCO employees. Any attempt to do so may result in disqualification from the RFQ/RFP process. By submitting a response, bidders acknowledge and agree to comply with DEMCO's ethical standards as a condition of participation. In the event that a contractor has cause to believe that DEMCO has acted improperly or unethically during the term of this bidding/contract, the contractor is encouraged to report such conduct to DEMCO's Ethics Point Hotline at http://demco.ethicspoint.com or call the toll-free number: 1-844-704-6248. When a report is filed using the Ethics Point web site or call center, the reporter's identity will remain confidential and anonymous.