RFP 2026-123 RCPS In-School Beverages

Roanoke County Public Schools, through the Roanoke County Purchasing Division, is issuing RFP 2026-123 to procure beverage delivery and refrigeration services for a la carte sales across nine school locations serving middle and high schools. The procurement seeks beverages compliant with Smart Snack guidelines and USDA Buy American Provision requirements, with estimated annual consumption of 875 cases of diet and zero-sugar soft drinks, 292 cases of water, 150 cases of low-calorie sports drinks, 511 cases of 100% juice, and 130 cases of tea. Delivery locations include Cave Spring Middle School, Hidden Valley Middle School, Northside Middle, William Byrd Middle, Cave Spring High, Glenvar High, Hidden Valley High, Northside High, and William Byrd High. Offerors must provide product nutrition information, ingredient lists, Smart Snack calculator certifications, Buy American certifications, unit pricing, minimum order details, and refrigeration equipment specifications with appropriate branding. Evaluation will be based on organizational qualifications, financial condition, experience with school districts, references, proposed fees and benefits, responsiveness to RFP requirements, conflict of interest absence, delivery capability, and willingness to accept sample contract terms using a non-numerical scoring system. The sealed proposal deadline is May 27, 2026, at 2:00 p.m. via hand delivery, mail, or electronic submission through eVA, with written questions due by May 21, 2026. The initial contract term runs from August 1, 2026, through July 31, 2027, with renewal options for up to four additional one-year periods subject to mutual written agreement at least ten days before contract expiration.

The RFP does not identify specific set-aside designations or restrictions limiting respondent eligibility based on disadvantaged enterprise status. No incumbent vendors or current contractors are referenced in the procurement documents. All successful offerors must comply with Virginia law, maintain commercial general liability insurance with a combined single limit of $2,000,000 and business automobile liability insurance of $1,000,000, obtain Buy American certifications, and complete criminal conviction checks for personnel with direct student contact. Prices are not permitted to increase during the initial contract term. The County reserves the right to conduct negotiations beginning with the highest-ranked offeror and to make multiple awards. No specific award value or budget range is provided in the RFP documents.