RFP 123895 - Cabling and Low Voltage Systems Maintenance Services

Alexandria City Public Schools is requesting proposals for cabling and low voltage systems maintenance services under RFP 123895, with proposals due August 21, 2026 at 3:00 p.m. EST and questions due July 30, 2026 at 1:00 p.m. EST. ACPS reserves the right to make multiple awards and to negotiate final scope with selected offeror(s).

The scope encompasses support and maintenance of fiber optic backbone and twisted pair workstation cabling for local area networks; mounting and installation of wireless access point cabling; installation and maintenance of coax cable drops, taps, splitters, and amplifiers for CATV systems; support and maintenance of Rauland school paging systems; and support for legacy phone systems and station cabling across 18 schools serving more than 16,000 students. Vendors must provide detailed fee schedules including hourly rates by position and assumed hours supporting any lump sum proposals, and may propose additional services beyond the base scope with corresponding pricing.

Evaluation criteria are work plan methodology and schedule (25 points), ability and capacity to perform services (20 points), technical approach and understanding of scope (20 points), proposed service level agreements and performance standards (15 points), vendor experience with similar school systems (15 points), cost proposal (5 points), and responsiveness to RFP requirements (pass/fail). Pricing shall be based on usage; ACPS payment terms are net forty-five days following invoice approval and work acceptance.

The initial contract term and renewal periods are to be negotiated, with provisions for up to four one-year renewal options. Oral presentations are anticipated during the week of September 14, 2026, with contract award expected in September 2026. Addenda will be posted by August 3, 2026. All proposals must be submitted electronically via the eVA website; vendor registration is required prior to submission.