RFP 122964 - English Language Learner Program Evaluation Services

Alexandria City Public Schools (ACPS) is requesting proposals for English Language Learner Program Evaluation Services under RFP 122964, with proposals due July 30, 2026 at 12:00 PM EST via Virginia's eVA portal. Questions must be submitted by July 7, 2026. Oral presentations may be scheduled the week of August 26, 2026 via Zoom for shortlisted offerors. This is a single-award procurement with no incumbent.

The scope is a comprehensive, formative evaluation of secondary English Language Learner programming across ACPS using mixed-methods approach. Evaluation focuses on four domains: Governance, Strategy & System Coherence; Instructional Model Design & Implementation; Adult Capacity Building & Diffusion of Practice; and Student Experience, Access & Pathways. In-person activities include classroom observations and school visits at all middle schools and the comprehensive high school, with potential inclusion of K-8 secondary classrooms; some interviews and regular meetings may be conducted virtually. Deliverables include a written evaluation report with executive summary, presentation materials with data visualizations and dashboards, an implementation roadmap with capacity-building materials, and multiple Board presentations. The successful offeror will conduct data cleaning and linking of ACPS-provided administrative data (achievement, WIDA ACCESS, attendance, discipline, course-taking, staffing, program participation). ACPS will coordinate school scheduling and stakeholder recruitment; offerors should account for translation and interpretation costs for Spanish, Arabic, Amharic, Dari, and Pashto.

The estimated contract value is approximately $100,000, firm-fixed with no change orders except by written approval from the Procurement Director with 30 days' notice. The contract commences upon execution with options for six one-year renewals. Specific dates are to be negotiated with the selected offeror. Preliminary results are expected Spring 2027, School Board presentation May 2027, and action planning Summer 2027.

Evaluation criteria: experience with multilingual learning program evaluations (20 points), knowledge of EL pedagogical techniques and continuous improvement (20 points), data analysis and visualization capability (10 points), capacity-building experience (10 points), project management (10 points), financial viability (10 points), cost proposal (10 points), and key personnel qualifications (10 points). Responsiveness and absence of contractual conflicts of interest are pass/fail. Insurance requirements include $1,000,000 commercial general liability / $2,000,000 aggregate, $4,000,000 excess/umbrella, and $450,000 automobile liability.