RFI#06162026JH - Physical Access Control System Solution

The State University of New York, University at Albany is requesting information on electronic physical access control system solutions with responses due July 17, 2026 under RFI #06162026JH. This is an information-gathering procurement vehicle; responses will inform product evaluation, implementation strategy, and future procurement approach rather than generate a binding award.

The University manages 4,000+ access control locations across 154 buildings spanning over 479 acres, with active access control accounts ranging between 30,000 and 40,000, and seeks a centrally managed system capable of robust reporting, analytics, and scaling to support future expansion. The solution must support access to residential, research laboratory, medical, office, classroom, datacenter, and other highly secure facility spaces.

The University operates a mixed legacy and modern environment: HID VertX control boards with CBORD/Illumia CSGold proprietary software at legacy locations and Mercury 4502 access controllers at refreshed or newly installed locations; HID Prox and magstripe card readers at legacy sites and HID SEOS Elite Key format with HID Signo readers at newer installations; and plans to transition to OSDP signaling standard. The requested solution must integrate with Oracle PeopleSoft Campus Solutions, Microsoft Entra ID or Shibboleth for single sign-on, StarRez for housing, CBORD/Illumia CSGold with HID Fargo Connect for card issuance, and Accruent's EMS Event Management System.

Vendors must provide information on deployment options, licensing models, implementation timelines, support models, service level agreements, training requirements, higher-education experience with comparable institutions, and compliance documentation including HECVAT and VPAT assessments. The RFI requests no formal pricing; any pricing submitted will be used for budgeting and planning only. Questions are due July 7, 2026. Responses should be submitted electronically in PDF format to Jessica Hill at jjhill@albany.edu.