RFB-Walk-In Freezer Moravia CSD

The Moravia Community School District in Moravia, Iowa is soliciting sealed bids for the purchase, delivery, and installation of one commercial walk-in freezer unit intended for the District's School Nutrition Program. The procured freezer must meet specific dimensional requirements of 12 feet wide by 26 feet long by 7.5 feet high and be configured as a cooler/freezer combination suitable for outdoor slab installation. The scope of work includes mandatory equipment delivery, professional installation, startup and testing, and comprehensive warranty documentation. The refrigeration system must comply with 2026 EPA and DOE standards and utilize A2L-compliant refrigerants (R-454A/C) with enhanced outdoor specifications capable of operating in temperatures as low as -20°F to accommodate Iowa's climate conditions. Required warranties encompass a 15-year limited structural panel warranty and 1-year parts/labor coverage with an extended 5-year compressor warranty on refrigeration systems. Sealed bids are due by April 22, 2026 at 2:00 pm, submitted to Sam Swenson, Superintendent, at 505 N. Trussel, Moravia, IA 52571, with public bid opening scheduled for April 22, 2026 at 10:00 am at the same location. The District prefers project completion and installation by August 1, 2026, and bids will be evaluated based on price, specification compliance, delivery timeline, vendor experience and references, and warranty support. Inquiries should be directed to Sam Swenson at 641-724-3241 or sam.swenson@moraviacsd.com.

This procurement is conducted in accordance with 2 CFR Part 200, USDA School Nutrition Program regulations, and Iowa Department of Education guidance, with funding potentially derived from federal Child Nutrition Program funds; however, the RFB does not specify set-aside designations or restrictions limiting eligible bidders to particular enterprise categories or disadvantaged business enterprises. No incumbent vendors or current contractors are identified in the procurement documents. The District has provided photographs of the existing cooler/freezer combination equipment to be replaced, allowing bidders to assess site-specific conditions, space constraints, and installation requirements to develop accurate and competitive proposals. While a specific budget or award value range is not explicitly stated in the available documentation, the total project cost must encompass all equipment, delivery, and installation expenses, and interested vendors should reference the complete RFB for detailed specifications and submission requirements.