RFB-102-27 CHFS OAK Replace HVAC & Hot Tank

The Commonwealth of Kentucky's Cabinet for Health and Family Services (CHFS), Division of Engineering & Contract Administration, is requesting bids for phased replacement of HVAC systems and domestic hot water equipment at Oakwood Facility in Somerset, Kentucky, under RFB 785 2700000171, with bids due November 10, 2026 at 1:30 p.m. Eastern Time and a mandatory site visit on October 29, 2026 at 12:00 p.m.

The scope includes replacement of air handlers and condensing units across ten cottages (101, 102, 104, 105, 109, 110, 114, 115, 116, and 118); removal of existing hydronic boilers and indirect domestic hot water storage tanks; installation of gas-fired domestic water heaters; and provision of electrical panels and disconnects. Work will be performed in a phased approach with only one unoccupied cottage available for construction at a time, requiring duct modifications and installation of electric duct heaters in mechanical rooms. Place of performance is Oakwood Facility, 2441 S Highway 27, Somerset, Kentucky 42501.

Bidders must register in the Vendor Self Service (VSS) system prior to submission, allowing 24–48 hours for registration completion. Bids must be submitted exclusively through the Commonwealth's eProcurement system; postal and hand delivery are not accepted. The Official Bid Document and any required Bid Bond must be combined as a single PDF attachment. Bidders should enter $0.00 for the contract amount in the e-procurement system, with the actual contract amount entered on the Official Bid Document submitted as an attachment. Plans, specifications, and project documents are available at no charge through https://www.stateofkyplanroom.com.

Public bid reading will occur by conference call at 3:00 p.m. Eastern Time on the bid opening date. Project contacts are Consultant Gunnar Wagoner (BCCLT), Project Manager Greg Schenck, Agency Representative Patrick Mooney (CHFS), and Purchasing Agent Susan Ward at 502-226-0335 or Susan.Ward@ky.gov.