Restroom trailer rental- sandston

The Commonwealth of Virginia Department of Motor Vehicles is requesting bids for restroom trailer rental and maintenance services at the Sandston Weigh Station under IFB# 154-26-123617, with bids due July 24, 2026 at 2:00 PM EST and public opening at 3:00 PM EST. All bidders must submit a Small Business Subcontracting Plan with a goal that 42% of purchases be made from DSBSD-certified small businesses.

The scope requires delivery, installation, and maintenance of one self-contained restroom trailer equipped with integrated or accompanying septic holding tank, functional toilet and handwashing facilities, interior lighting and ventilation, climate control, and safe entry and exit features including stairs, ramps, and handrails. The trailer must support approximately four to six personnel and connect to standard potable water and 110V electrical service. The contractor is responsible for routine and emergency maintenance, septic pumping and waste disposal, removal, and site restoration upon contract expiration. All work must be completed within 10 to 20 days from Notice to Proceed. The Commonwealth provides potable water connection, 110V electrical service, restocking of consumable supplies (toilet paper, hand soap, paper towels), and scheduled septic tank pumping and cleaning.

The initial contract term is one year from installation and acceptance, with three optional one-year renewal periods. The Commonwealth will award to the lowest responsive and responsible bidder on a total bid price basis. Pricing must include all costs for equipment rental, delivery and installation, routine servicing and maintenance, septic pumping and waste disposal, emergency service calls, removal and site restoration, and all labor, transportation, fuel, equipment, permits, and incidentals.

Contractors must maintain workers' compensation insurance, employer's liability coverage of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 in the aggregate, and automobile liability of $1,000,000 combined single limit. Contractors with more than 50 employees must register and participate in E-Verify. An optional pre-bid conference is scheduled for July 13, 2026 at 10:00 AM EST via Microsoft Teams. Written questions are due July 14, 2026 at 10:00 AM EST to Matin.Zakir@dmv.virginia.gov. Payment will be made within 30 days of receipt of valid invoice and verification of satisfactory completion under the Virginia Prompt Payment Act.