Request To Speak System

Solicitation # RFI20252
Posted 6/24/25, 3:25 PM
No Updates
Due 6/6/25, 12:00 PM
State
Florida
Source
View
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The City of Cooper City in Broward County, Florida, is seeking a Request to Speak (RTS) software solution for Commission Meetings through a Request for Information (RFI) No. 2025-2. The procurement aims to acquire a comprehensive software system that will integrate seamlessly with the city's existing audio infrastructure, including a Rolando V-40HD Multi-Format Video Switcher, QSC Q-SYS Core Nano Network I/O Processor, 8 Daisy-Chained Dais Microphones, and 11 Shure Wireless Microphones. The RTS system must enable attendees to request speaking time on specific agenda items, notify the commission chairperson of speaking intentions, facilitate voting, display agendas, and provide differentiated user views for chairperson, clerk, admin, and audience members. The selected provider will be responsible for complete implementation, including cable runs, equipment configuration, software installations, and sound tuning. The RFI was posted on June 3, 2025, with a due date of June 6, 2025, and interested vendors are invited to submit solutions and potential quotes via email to Purchasing@CooperCity.gov.

While no specific set-aside designations or restrictions on responding organizations are explicitly mentioned in the document, the RFI appears to be an open competition seeking innovative solutions. The current meeting transcription is handled by For The Record (FRT) and Zoom software, which suggests potential integration requirements with existing technologies. No specific budget range or award value is provided in the available documentation. The procurement seeks a vendor capable of providing a comprehensive RTS software solution that enhances transparency, improves meeting efficiency, and seamlessly integrates with the city's current audio-visual infrastructure. Vendors are encouraged to provide detailed feedback on specifications and propose solutions that meet the city's complex technical and functional requirements for managing public discourse during Commission Meetings.

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