Request for Proposals for Utility Statement Printing and Mailing Services
Closed State & local contract opportunity Posted
- Solicitation number
- RFP-2025-040
- State
- Oregon
- Responses due
Opportunity facts
- Jurisdictions
Opportunity details come from milwaukieoregon.bonfirehub.com. Updated .
About this opportunity
The City of Milwaukie is soliciting competitive proposals for monthly utility statement printing and mailing services through a Request for Proposals (RFP-2025-040) scheduled for submission by August 12, 2025, at 2:00 p.m. PDT. The procurement seeks a qualified contractor with demonstrated expertise in communication, timeliness, and technical competence for producing and distributing the city's utility statements. Prospective vendors must submit their proposals electronically through the Bonfire eProcurement portal, with proposals evaluated based on quality performance and technical capabilities. The solicitation requires proposers to demonstrate comprehensive understanding of utility statement printing and mailing processes, including potential monthly production and distribution requirements. Key evaluation criteria will likely include vendor experience, technical approach, reliability, and overall service quality.
The City of Milwaukie has explicitly committed to promoting equity in its contracting process by encouraging participation from minority-owned, women-owned, veteran-owned, and emerging small business enterprises. While specific budget ranges were not disclosed in the provided documentation, the procurement allows for broad participation across diverse business types. The city strongly encourages prime contractors to utilize subcontractors from these designated business categories, indicating a preference for inclusive and diverse vendor engagement. Interested vendors must carefully review the attached solicitation documents, including the Request for Proposals and Standard Proposal Form, to ensure full compliance with submission requirements. The procurement process emphasizes technical competence, communication skills, and the ability to consistently deliver high-quality utility statement printing and mailing services.
Opportunity text
The City of Milwaukie is seeking competitive proposals from qualified and experienced contractors for monthly printing and mailing services of the City's utility statements. Proposers should possess strong qualities in communication, timeliness and competency. A complete description of services is provided in this solicitation document. City utilizes Bonfire for its eProcurement solution. To access the solicitation documents, be added to the distribution list for this solicitation's automatic notices, and to submit proposals electronically, please register or sign in. City is committed to ensuring equity and fairness in its contracting and purchasing process and increasing opportunities for minority-owned, women-owned, veteran-owned, and emerging small businesses enterprises. Furthermore, the City strongly encourages its contractors to utilize these businesses when providing subcontracted services and materials under the awarded contract. Proposals must be submitted electronically through this procurement portal. Proposals will be received until 2:00 p.m. PDT on Tuesday, August 12, 2025, for the purpose of selecting a proposer who evidences the highest level of quality performance and technical competence in their services. Proposals submitted after this deadline will not be accepted.
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