Request for Proposals For Pre-Auditing Services Northumberland County, Virginia

Northumberland County, Virginia is seeking qualified independent certified public accounting firms to provide pre-auditing services for the county, its School Board, and Social Services operations. The Request for Proposals (RFP #25-02282025-01) requires firms with extensive experience in local government auditing in Virginia. Specific deliverables include reconciling fund balances, preparing accrual entries, analyzing balance sheet accounts, performing analytical reviews, reconciling federal and state funding, providing capital asset assistance, and preparing documentation for auditors. The proposal submission deadline is March 25, 2025, at 12:00 PM, with requirements for one bound original document and one PDF/word edition on a memory stick, to be delivered to the County Administrator's Office in Heathsville. Evaluation criteria will focus on firm qualifications, key personnel credentials, relevant experience with Virginia counties, management methodology, and professional references. The contract may be renewed annually for up to four additional years upon mutual written approval.

While no specific set-aside designations for disadvantaged enterprises are mentioned, the RFP requires contractors to maintain comprehensive insurance coverage, including Workers' Compensation, General Liability ($2,000,000 aggregate), Automobile ($1,000,000), and Professional Liability ($1,000,000). Annual price increases are limited to the Consumer Price Index for Urban Consumers (CPI-U). The contract includes a termination clause allowing either party to end the agreement with 90 days written notice. No information is provided about incumbent vendors or specific technology integration requirements. The RFP does not explicitly state a total contract value or budget range, but the scope suggests this is a professional services contract for ongoing financial review and preparation services for Northumberland County's governmental entities.