Request for Proposals - Design and Engineering Services

The Village of Groton, New York is requesting proposals for design, engineering, permitting, and construction management services for three interconnected NY Forward projects with proposals due September 21, 2026 and a mandatory site walkthrough on September 2, 2026. M/WBE participation goals are set at 15% for MBE firms and 15% for WBE firms (30% combined); a 6% SDVOB goal also applies. The Village strongly encourages M/WBE firms to respond.

The scope encompasses three projects totaling $927,000 in available NY Forward funding: transforming a parking lot at 123–126 Main Street into a village green with a 32-foot by 16-foot stage pavilion; creating an 8-foot-wide stone Owasco Inlet trail with a pedestrian bridge; and developing Firehouse Market Square at 108 East Cortland Street with a 55-foot by 12-foot pavilion, electricity, EV-charger parking, and improved sidewalks. Deliverables span ten tasks: project initiation, draft design with environmental review, final design and construction documents, permitting, bidding assistance, construction management and site inspection, project completion, and M/WBE/SDVOB utilization and project reporting. Individual project costs range from $267,000 to $641,000 with NY Forward funding requests of $217,000 to $416,000 per component. The fee proposal must include a not-to-exceed total fee broken down by task and by prime and subcontractants, with separate accounting for reimbursable costs and optional services.

Evaluation criteria include proposal quality and completeness, approach to scope, team qualifications and relevant experience, past performance on similar projects, and fee competitiveness. The New York State Department of State must approve all consultants and subcontractors. Questions are due September 8, 2026 with responses posted September 9, 2026. Proposals require three hard copies and one electronic copy to clerk@grotonny.gov. Finalist interviews are anticipated September 22, 2026, with consultant selection and notification on October 1, 2026, and project commencement October 19, 2026.