Request for Proposals # 26-002 - Comprehensive Plan Update

The City of Powder Springs, Georgia is requesting proposals from qualified consulting firms to prepare a comprehensive plan update under RFP 26-002, with sealed proposals due August 31, 2026 at 12:00 p.m. EDT. The resulting plan will replace the Springs in Motion Comprehensive Plan Update from December 2021 and guide the City's twenty-year growth, development, investment, and service decisions.

The scope encompasses fifteen tasks: project initiation and management, existing conditions assessment, community engagement and public participation, development of community goals and vision, needs and opportunities analysis, land use and community character elements, transportation and housing elements, economic development and broadband services elements, capital improvements coordination, community work program review, and final deliverables. Deliverables include printed copies, digital files, GIS data, and appendices in editable native formats with identified third-party licensed content. All work products become City property upon payment. The contract remains in effect until the plan is adopted, transmitted to the Atlanta Regional Commission and Georgia Department of Community Affairs, and all final deliverables are accepted. The City anticipates completion and adoption by October 4, 2027, consistent with a recertification deadline of October 31, 2027.

Evaluation uses a 100-point scale: understanding of project and proposed approach (25 points), demonstrated experience preparing comprehensive plans under Local Planning Requirements (25 points), quality of community engagement strategy (15 points), qualifications and availability of project manager and staff (15 points), demonstrated ability to control costs and meet schedules (10 points), proposal quality and completeness (5 points), and cost (5 points). The City may conduct interviews with shortlisted firms. The Evaluation Committee will rank proposals and forward a recommendation to the Mayor and City Council for final decision. Proposers must submit one original hard copy, five additional copies, and one electronic PDF copy on USB drive. Written questions are due August 14, 2026 at 12:00 p.m. EDT. The selected firm must comply with Georgia Security and Immigration Compliance Act requirements and maintain certificates of insurance per the City's Purchasing Policy.