Request for Proposals 2026-2027 Snow Plowing Services

The Town of Orange, Connecticut is requesting proposals for truck rental with drivers for its 2026–2027 winter snow plowing program, with proposals due October 1, 2026 at 10:00 a.m. Contractor garages must be located within a 25-mile radius of the Orange Highway Garage, and contractors must be able to dispatch trucks within one hour of notification.

The scope covers small (Mason dump) trucks and large trucks equipped with plows and spreading units. A single contractor may provide up to three trucks maximum. Contractors retain full responsibility for maintenance, fuel, insurance, taxes, and driver compliance; all drivers must hold Connecticut CDLs and be enrolled in DOT-approved drug and alcohol testing programs. General liability insurance with minimum limits of $1 million per occurrence and $2 million aggregate is required, with the Town named as additional insured.

Pricing is fixed at $295.00 per hour for small trucks and $375.00 per hour for large trucks through April 30, 2027. The Town guarantees a minimum of $4,000 per small truck and $5,000 per large truck for the season, with a minimum of four hours' time guaranteed for each callout; contractors who decline work forfeit the seasonal guarantee. A penalty of $200 per hour per truck applies for delays exceeding two hours after callout. Payment is made within thirty days of invoice receipt.

The contract term runs November 1, 2026 through April 30, 2027. Proposals must include minimum three references (preferably municipal), driver information with CDL numbers, and a non-collusive affidavit. Vehicle inspections will be scheduled with the Orange Highway Department. An award decision is scheduled for October 14, 2026 at the Board of Selectmen Meeting. Questions and registration for addenda should be directed to the Director of Public Works at bbrinton@orange-ct.gov.