Request For Proposal RFP #48-256-SKL Surveying Services

The City of Portsmouth, Virginia is issuing Request for Proposal (RFP) #48-256-SKL to procure surveying services on an as-needed basis from qualified engineering and/or surveying firms licensed by the Commonwealth of Virginia. The scope of services encompasses boundary surveys, topographic surveys, hydrological surveys, monumentation, plats, mapping services, and technical support for city projects of varying scale and scope, including property acquisitions, dispositions, easements, and rights-of-way. Qualified firms must demonstrate professional licensure, possess experienced personnel capable of delivering high-quality surveying work, and maintain organizational capability to support multiple concurrent projects. The evaluation criteria include responsiveness to RFP provisions (20 percent), qualifications of the project manager (10 percent), personnel qualifications and experience (20 percent), firm organizational capability (20 percent), quality of workmanship and past performance (20 percent), and Small, Women-Owned, and Minority-Owned Business Enterprise (SWAM/MWBE) participation (10 percent). The RFP was advertised on April 29, 2026, with proposals due electronically via eVA by 2:00 p.m. on May 28, 2026. Proposal review is scheduled for June 12, 2026, followed by interviews with top offerors during the week of July 6-9, 2026, and final panel selection and approval by August 14, 2026.

The contract term is one year with options to renew for four additional one-year terms, and the City intends to award contracts to multiple consultants. While cost estimates are not required in the proposal submission, the City may request nonbinding hourly rate estimates during the discussion stage, with payments to be made upon project completion unless otherwise negotiated. Successful offerors must provide professional liability insurance of $2,000,000, comprehensive general liability coverage of $1,000,000 per occurrence with $2,000,000 aggregate, comprehensive automobile liability of $1,000,000 per occurrence with $2,000,000 aggregate, and workers' compensation coverage as required by Virginia state law. Prior to contract execution, successful offerors must furnish proof of current City of Portsmouth Business License. The City reserves the right to cancel the contract without penalty upon 60 days written notice and may not increase prices upon renewal, though pricing decreases may be offered. No specific budget range or award value has been disclosed in the RFP documentation.