Request for Bids - Water Treatment Chemicals

The City of Mansfield is soliciting sealed bids for water treatment chemicals to supply the Bud Ervin Water Treatment Plant, with bids due September 30, 2026 at 3:30 p.m. and the question deadline set for September 26, 2026 at 5:00 p.m.

The scope covers six chemical products with annual volumes: Liquid Aluminum Chlorohydrate at 800 wet tons, Sodium Hydroxide at 800 wet tons, Liquid Ammonium Sulfate at 400 wet tons, Hydrochloric Acid at 140 wet tons, Sodium Chloride at 1,000 dry tons, and Hydrofluorosilicic Acid in unspecified quantities. All chemicals must be certified to NSF/ANSI Standard 60 for drinking water contact and accompanied by Certificates of Analysis. Bidders must provide unit prices firm throughout the initial 12-month period inclusive of all freight and delivery costs; price adjustments are considered only during renewal periods upon submission of manufacturer documentation and at least thirty days' written notice. Delivery performance is critical: three days for most chemicals and seven days for Fluoride, with the contractor bearing all unloading equipment and services at no cost to the City.

The initial contract term runs October 1, 2026 through September 30, 2027, with renewal options for up to four additional twelve-month periods at the City's discretion on the same terms and conditions. The City intends to issue a Notice of Award within forty-five days after bid opening. Bidders must maintain comprehensive insurance including Workers' Compensation, Commercial General Liability of $1 million per occurrence with $2 million aggregate, Comprehensive Automobile Liability of $1 million Combined Single Limit, and Environmental Impairment Liability or Pollution Liability of $2 million to $5 million per occurrence. New vendors must provide a minimum of five verifiable references, with at least one from a local municipality. Payment is issued within thirty days of invoice via ACH transfer only. The City is exempt from state and federal sales tax and reserves the right to terminate with ten days' written notice or immediately for non-compliance.