Replacement Window Treatments

Alexandria City Public Schools (ACPS) is soliciting bids on the supply and installation of window treatments division-wide across all schools and facilities on an as-needed basis under ITB 123389, with bids due August 18, 2026 at 11:00 a.m. via eVA and public bid opening at 2:00 p.m. via Zoom.

The scope covers horizontal and vertical blinds, shades, panel tracks, and motorized operators for windows ranging from 3 feet by 5 feet to 8 feet by 8 feet. The vendor is responsible for all labor, materials, equipment, transportation, supervision, and incidentals. Personnel must include a supervisor with minimum three years' experience and installers with minimum one year's experience; all staff must wear company-identified uniforms and badges on school property. Work is performed during regular hours (7:00 a.m. to 4:00 p.m., Monday through Friday) or as scheduled by ACPS, with overtime requiring advance written approval. The pricing sheet template includes specific line items for Right Track E Screen 5% Roller Shades, Electroshade Motorized Systems, and Hunter Douglas Light Lines 1" Aluminum Blinds at various dimensions, with evaluation on a lowest hourly rate basis.

The contract carries an initial term with four optional one-year renewal periods. Pricing must be firm for the initial term; any adjustments after the initial or renewal term require written request to the ACPS Procurement Director at least thirty days prior to expiration, supported by documentation such as Bureau of Labor Statistics indices or manufacturer price changes. Payment terms are net forty-five days from invoice receipt and ACPS acceptance of work. Vendors must be registered with the Virginia State Corporation Commission and authorized to conduct business in Virginia. Evidence of required insurance coverage must accompany the bid and be maintained throughout the contract term. Questions are due August 3, 2026 at 5:00 p.m. EST to arlene.palmer@acps.k12.va.us.