Replace Chillers at Short Pump Elementary School

The County School Board of Henrico County, Virginia is requesting sealed bids for replacement of two air-cooled chillers and associated pumps at Short Pump Elementary School (3425 Pump Road, Richmond, VA 23233) under ITB No. 26-2956-5JL, with bids due August 4, 2026 at 2:00 p.m. A non-mandatory pre-bid conference and site visit will be held July 15, 2026 at 11:00 a.m. at the school site.

The scope includes HVAC equipment replacement, hydronic piping, pumps, electrical connections, instrumentation and control systems, and water treatment. The work includes one allowance item — BAS Controls Allowance valued at $92,357.00 — to be performed by an Owner-selected subcontractor; the successful general contractor must coordinate this work and execute a subcontract within 30 days of Notice to Proceed. The successful bidder must possess a Virginia Contractor's License Class A. Unit prices for any authorized changes shall be based on R.S. Means Open Shop Building Construction Cost Data, latest edition, adjusted for Richmond, Virginia.

Substantial completion is required by August 13, 2027, with final completion within 30 calendar days thereafter. Liquidated damages are assessed at $500 per day for delays beyond substantial completion. Normal working hours are 7:00 a.m. to 4:30 p.m. Monday through Thursday; other hours require Henrico County Public Schools approval.

Bidders must submit five percent bid security as a cashier's check, certified check, or bid bond payable to the County of Henrico. The successful bidder must provide performance and payment bonds for 100 percent of the contract amount. Contract award is anticipated within 90 days of bid opening. Sealed bids must be submitted electronically through ProcureWare; public opening and reading will follow via Microsoft Teams. Questions must be submitted in writing through the ProcureWare portal at least eight days before the bid due date.