Replace 5 Mini splits

North Carolina A&T State University is seeking qualified HVAC contractors to remove and replace five existing mini split HVAC units at the PT CAM facility in Greensboro, NC. The procurement is a Request for Quote (RFQ) #59-Q6875, targeting the replacement of aging mini split units to restore reliable and energy-efficient climate control. The project's key objectives include ensuring proper indoor air quality, temperature regulation, and compliance with current safety and mechanical standards. Specifically, the scope encompasses removing two units on building sides and three on the roof, evaluating and potentially replacing line sets, recovering and disposing of refrigerant, and installing new equipment with all necessary electrical and mechanical connections. The procurement timeline includes a mandatory site visit scheduled for 07-21-2025 at 10:00am, written questions due by 07-23-2025 at 3:00pm, and electronic bid submissions required by 07-28-2025 at 3:00pm. Evaluation will focus on the lowest responsive bidder meeting the detailed project specifications, with the state reserving the right to make separate awards or cancel the RFQ.

The RFQ includes specific requirements for vendor participation, mandating registration in the North Carolina Electronic Vendor Portal (eVP) and promoting participation of small, minority, and women-owned businesses. Vendors must provide comprehensive documentation, including references, a HUB Supplemental Vendor Information form, and a Certification of Financial Condition. The procurement emphasizes compliance with background check and insurance requirements, with pricing expected to include all fees related to refrigerant reclamation, permits, and inspections. While a specific budget range is not explicitly stated, the contract will be awarded with an initial term beginning on the date of final contract execution and potential for continuous improvement through the contract administrator. The solicitation encourages participation from diverse vendors, particularly those from historically underutilized business (HUB) sectors, and requires comprehensive documentation demonstrating financial stability and technical capability to perform the specified HVAC replacement work.