Refuse & Recycling Services

Christopher Newport University, a Commonwealth of Virginia institution located in Nathalie CDP, is issuing a Request for Proposals (RFP) to procure comprehensive refuse and recycling collection and disposal services for its campus operations. The procurement seeks qualified contractors to provide ongoing waste management services including municipal solid waste (MSW) collection, recycling services, or both, with the option to submit separate proposals for each service line that will be evaluated independently. The scope encompasses management of 32 containers across campus, including 22 eight-cubic-yard front-load containers for MSW with 107 weekly scheduled pickups, 3 four-cubic-yard front-load dumpsters with 5 weekly pickups, 1 six-cubic-yard compactor unit with 3 weekly pickups, 2 thirty-cubic-yard open-top containers on-call, 2 thirty-four-cubic-yard horizontal trash compactors serviced every one to two weeks, and for recycling services: 9 eight-cubic-yard front-load dumpsters with 40 weekly pickups, 2 four-cubic-yard dumpsters with 6 weekly pickups, 1 six-cubic-yard recycling compactor with 3 weekly pickups, 1 thirty-four-cubic-yard cardboard recycling compactor with on-call pickups, and temporary roll-off containers for move-in/out events. Qualified contractors must demonstrate approach and ability to deliver services, possess competitive pricing structures, provide evidence of relevant experience and qualifications, demonstrate reporting capabilities, supply references, and submit a small business subcontracting plan. Proposals will be evaluated on a 100-point scale: approach and ability to deliver services (30 points), pricing structure (30 points), experience and qualifications (25 points), reporting capability (5 points), references (5 points), and small business subcontracting plan (5 points), with pricing evaluation applying the lowest-price formula. Key deadlines include an optional pre-proposal conference on Friday, April 17, 2026, at 9:00 AM EST, a deadline for written inquiries to Erin Babcock (erin.babcock@cnu.edu) by 2:00 PM on Friday, April 24, 2026, and sealed proposal submission due Friday, May 1, 2026, at 2:00 PM EST. The initial contract period runs from the date of award through July 1, 2027, with four successive one-year renewal options available for a combined total of five years.

While the RFP documentation does not indicate specific set-aside designations for disadvantaged enterprises, all contractors must comply with criminal background check requirements for employees and subcontractors working on campus and submit required attachments including conflict of interest statements, state corporation commission forms, small business subcontracting plans, proprietary and confidential information forms, and contractor background certifications. Offerors must submit one original, six full copies, and one redacted copy of each proposal, along with one USB in PDF format and one redacted USB containing proposal materials. Price escalation is limited to the Consumer Price Index-U (CPI-U) Other Services index, with no increases authorized for the first 365 calendar days after contract execution; payment shall be made within 30 days of invoice receipt or service delivery, whichever is later, through the eVA system with vendor transaction fees applicable. The Commonwealth reserves the right to make multiple awards based on the evaluation factors, and while specific budget ranges or award values are not stated in the procurement documents, the pricing schedule attachment provides a template structure for monthly costs, annual costs, haul rates, disposal rates per ton, and monthly rental fees across all container types and service categories. The university provides existing concrete pads and electrical service for any specialized compactor equipment (3-phase power at varying voltages and amperages), and bidders should reference the Campus Dumpster Map attachment (February 2026) to understand dumpster locations and distribution across campus facilities for accurate route planning and resource allocation.