REFUSE COLLECTION AND DISPOSAL SERVICES

The State Fiscal Accountability Authority, on behalf of the South Carolina Department of Administration's Division of Facilities Management and Property Services (FMPS), Department of Mental Health (SCDMH), and Department of Parks, Recreation and Tourism (SCPRT), is soliciting bids for comprehensive refuse collection and disposal services statewide. The procurement requires a qualified contractor to provide all labor, transportation, equipment, tools, and materials necessary for removing and disposing of putrescible and non-putrescible waste from designated containers at multiple locations. Key service requirements include regular scheduled collections, container maintenance and cleaning, equipment provision and replacement, compactor operation, and compliance with disposal regulations. Contractors must submit bids online by August 25, 2020, at 11:00 AM, with questions due by August 5, 2020, at 4:00 PM. A pre-bid conference is scheduled for August 5, 2020, at 1:30 PM, and award notification will be posted September 25, 2020. The evaluation criteria will focus on the lowest responsible and responsive bidder, calculated using extended prices that factor unit prices, container quantities, estimated monthly pick-ups, and contract duration.

No specific set-aside designations or preferences are applicable under South Carolina Consolidated Procurement Code Section 11-35-1524(E). The contract will have an initial one-year term with four optional one-year renewals, not to exceed five years total, with staggered implementation dates for different agencies: FMPS on November 5, 2020; SCDMH on November 1, 2022; and SCPRT on October 1 and August 1, 2022. Contractors must maintain commercial general liability insurance with limits of $1,000,000 per occurrence, auto liability coverage of $1,000,000 per accident, and workers' compensation as required by state law. The successful vendor must deliver containers within five business days of purchase order receipt, provide backup equipment, respond to missed pick-ups within 24 hours, and submit monthly reports on pick-ups and refuse tonnage. While no specific contract value was disclosed, the contractor must be prepared to immediately supply 25 containers for the Department of Administration and maintain pricing flexibility, with potential price adjustments for renewal terms subject to justification and advance notice. The state reserves the right to inspect equipment, adjust container sizes and collection frequencies, and engage temporary services at the contractor's expense if service disruptions occur.