Rec Center HVAC Upgrades HVAC Construction RFP 2026-14

The City of Saratoga Springs, New York, is requesting proposals for HVAC construction upgrades at its Recreation Center at 15 Vanderbilt Avenue under RFP 2026-14, with proposals due August 18, 2026, at 2:00 p.m. and a pre-bid meeting on July 30, 2026, at 10:00 a.m. at the project site. Contractors with a contract value exceeding $200,000 must demonstrate apprenticeship agreements registered with the New York State Commissioner of Labor with a minimum 30 percent graduation rate — a key eligibility gate for larger bids.

The scope encompasses HVAC unit removal and replacement, ductwork removal and reconfiguration, and controls removal and replacement. All work must be completed by June 1, 2027. The project includes a 10 percent allowance for additional work related to unforeseen conditions. This is a lump-sum procurement with bid packets available at no cost from the City's website at www.saratoga-springs.org.

Bidders must submit a bid bond equal to 10 percent of the base bid amount and provide performance and labor-and-materials bonds in the full amount of the contract price upon award. Insurance requirements include Commercial General Liability of $1 million per occurrence with $2 million aggregate, Commercial Automobile Insurance of $1 million combined single limit, Excess Insurance of $3 million per occurrence aggregate, and New York State statutory Workers Compensation coverage.

Evaluation criteria are technical merit first — operational plans, company background, staffing qualifications, and relevant experience — followed by cost. Sealed bids are received at the City of Saratoga Springs Department of Accounts, 474 Broadway, Suite 14, Saratoga Springs, New York 12866. The RFP was prepared by LaBella Associates, D.P.C. The City reserves the right to reject any and all bids, waive informalities, and disregard nonconforming or conditional bid documents. No incumbent is identified.