Rebid*Preventive Maint. Srvcs. -LDH-OPH - Addendum No. 3 – Protest Lifted and Extension of Bid Opening Date Date

The Louisiana Office of State Procurement has issued an Invitation to Bid (ITB) for Preventive Maintenance Services on behalf of the Louisiana Department of Health - Office of Public Health (LDH-OPH). The contract specifically seeks maintenance services for seven Agilent scientific instruments, including Gas Chromatography (GC) and Gas Chromatography-Mass Spectrometry (GCMS) systems with specific serial numbers and model descriptions. The primary deliverables include an Agilent Crosslab Silver Maintenance Plan, which encompasses annual preventive maintenance, preferred response to on-demand service calls, onsite repair visits, genuine Agilent parts, consumables/supplies for repairs, an Agilent Service Guarantee, and telephone support for hardware and software. The contract will commence on July 1, 2025, or the date of award, whichever is later, and will conclude on June 30, 2026, with potential renewals for two additional 12-month periods. The bid is set to be publicly opened on May 28, 2025, at 10:00 AM CST, with bidders able to participate via an online Zoom link, and the state intends to award the contract on an all-or-none basis to the lowest responsive and responsible bidder meeting the specifications.

The solicitation does not explicitly detail set-aside designations or restrictions for disadvantaged enterprises. Bidders must be OEM-certified technicians capable of providing comprehensive maintenance services specifically for Agilent instruments. The procurement requires comprehensive pricing that includes transportation, freight, inside delivery, unpacking, and debris removal. Contractors must provide proof of insurance, including workers' compensation, commercial general liability, and automobile liability, with specific minimum coverage amounts. The state will utilize electronic payment solutions, including the LaCarte procurement card for purchases under $5,000 and Electronic Funds Transfer (EFT) for other transactions. While a specific budget range is not provided, the contract allows for potential increases or decreases in order volumes at the same unit prices and terms. Invoices will be processed through DHH-OPHLaboratory_AccountsReceivable@la.gov, and the primary contact for the project is Michelle McCarthy, who can be reached at 225-219-5205 or 504-458-9537.