(Rebid) D22 - Mailing & Collating for Aeronautical Charts (RFQ 2119)
Closed State & local contract opportunity Posted
- Solicitation number
- SRC0000040573
- State
- Ohio
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from ohiobuys.ohio.gov. Updated .
About this opportunity
The Ohio Department of Transportation, Office of Aviation is requesting quotes for mailing and collating aeronautical charts under RFQ 2119, with quotes due July 31, 2026. Presswork shall not be subcontracted under this contract — a material scope constraint.
The vendor must be IMBP (Intelligent Mail Package Barcode) approved and will address approximately 815 pieces (no overrun or underrun permitted) to envelopes or labels provided by the state. The vendor has the option to print addresses directly onto envelopes or apply mailing labels. All addressing must comply with USPS regulations, including CASS encoding, Zip+4 sorting, bulk-mail (Permit Number 1019) processing, and run-7 CASS reporting with NCOA (National Change of Address) processing. Envelopes must be sealed. The vendor shall contact James Mullins, ODOT Mail Center Manager, for bulk-mail approval. Mailing lists will be provided as Excel files.
The state will evaluate lot pricing by multiplying estimated usage by the corresponding unit price. Bidders must limit unit costs to three decimal places; any additional digits will be dropped and not used in evaluation or award. Bid prices are firm at the point of award.
Contractors must comply with the Affirmation and Disclosure Form (revised May 20, 2024), affirming that services and state data will be performed and located within the United States only, in accordance with Executive Orders prohibiting offshore service performance and data location. All principal business locations, service-performance locations, and data-access or storage locations must be disclosed; the state retains the right to terminate if services or data are located outside the U.S. without prior written waiver.
Questions should be directed to State Printing & Mail Services at (614) 387-0012 or james.oswald@das.ohio.gov.
Opportunity text
PRESSWORK SHALL NOT BE SUBCONTRACTED UNDER THIS CONTRACT REQUEST FOR QUOTE FOR 2026 mailing & collating aeronautical charts INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, SUPPLEMENTAL C O NT RA C T TERMS AND CONDITIONS AND ADDITIONAL SPECIFICATIONS Revised 01/2018, are a part of this Request for Quote. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void. Any questions or clarifications regarding this Request for Quote (RFQ) should be directed to State Printing & Mail Services at (614)-387-0012 or e-mail: james.oswald@das.ohio.gov SPECIFICATIONS AND PRICING
- DESCRIPTION: The purpose of this Request for Quote (RFQ) is to obtain a contractor to provide mailing & collating of Aeronautical Charts for the Ohio Department of Transportation, Office of Aviation.
- QUANTITY: 815 mailing labels, envelopes provided (No overrun or underrun).
- LOT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the RFQ, the state will multiply the estimated usage by the corresponding unit price.
- Collating/Mailing
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- The vendor has the option of printing directly onto the ENVELOPE or using a label. Envelopes shall be sealed. Envelopes will be provided.
THE VENDOR SHALL BE IMBP (INTELLIGENT MAIL PACKAGE BARCODE) APPROVED. CONTACT JAMES MULLINS - ODOT MAIL CENTER MANAGER FOR BULK MAIL APPROVAL. MAILING LIST: Excel files shall be provided to the vendor. The vendor shall imprint an estimated 815 addresses ON THE ENVELOPE or mail label in the space provided. Vendor shall be responsible for addressing in accordance with all USPO regulations. All addressed will require CASS encoded address, Zip + 4 Code sort, Bulk Mail (Permit Number 1019) pack/ticket bag and run 7 CASS report/NCOA. NCOA: The vendor is to process the Mailing list provided through the NCOA database and provide to the ODOT Mail Center files in an excel format; 1) those that are removed, and 2) those that have been changed/updated. No out-of-country mailing allowed. All mailing shall be through the United States Post Office, 2323 Citygate Drive, Columbus, OH 43218. All postage will be handled by ODOT. Permit issued by the Columbus USPO. No other USPO is allowed. No out-of-state mailing allowed.
SPECIAL NOTE: The vendor shall supply the ODOT Mail Center manager a copy of PS Form 3541 showing the breakdown cost of the mailing.
The supplier shall be responsible for addressing/mailing in accordance with all current USPO regulations.
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