Radios, P25, parts, accessories, service, purchase and DEL

Palm Beach County Board of County Commissioners is issuing Invitation for Bid (IFB #22-074R/SS) for the procurement of Project 25 (P25) compliant radios, parts, accessories, and depot repair services for public safety use. The procurement is structured across four lots: Category 1 mobile and portable radios (Lot 1), Category 2 mobile and portable radios (Lot 2), multi-band mobile and portable radios (Lot 3), and control station radios (Lot 4), with estimated initial 12-month quantities including 300 Category 1 mobile radios, 100 Category 1 portable radios, 100 Category 2 mobile radios, 1,000 Category 2 portable radios, 60 multi-band mobile radios, 160 multi-band portable radios, and 12 control station units (6 single-band and 6 multi-band). Bidders must be manufacturers rather than distributors or resellers and must submit detailed descriptive literature and technical specifications matching offered product models, with all equipment required to comply with MIL-STD-810 environmental standards, TIA-603-D measurement standards, and FCC Title 47 regulations. The contract includes a one-year initial term with four optional one-year renewal periods (Years 2-5), awarded on a lot-by-lot basis to the lowest responsive, responsible bidder. Required qualifications include a minimum 25 percent discount off Manufacturer's Suggested Retail Price (MSRP) for parts and accessories, factory/manufacturer warranties with minimum 90-day labor service depot repair coverage, pricing firm for 90 days from bid submission, and provision of optional extended warranty and out-of-warranty repair service pricing for Years 1-5, along with training if the manufacturer is not currently in service. A mandatory pre-bid conference is scheduled for August 25, 2022, at 10:00 a.m. at Palm Beach County Purchasing Department, with bid responses due by September 22, 2022, at 4:00 p.m., and failure to attend the conference resulting in bid disqualification.

The procurement includes Small/Minority/Women Business Enterprise (S/M/WBE) and local preference provisions, with awards made to the lowest responsive, responsible bidder meeting these criteria. All bidders must register in the County's Vendor Self Service (VSS) system and comply with E-Verify requirements, commercial non-discrimination policies, and insurance requirements including $500,000 Commercial General Liability and $500,000 Business Auto Liability coverage. The County maintains the right to reject materially unbalanced bids and award based on total five-year pricing, allowing consideration of the complete contract value across the initial term and renewal periods rather than single-year costs. No incumbent vendors or current contractors are listed in the solicitation materials. While specific budget or award values are not explicitly stated in the solicitation, the extensive scope of radio equipment, parts, accessories, and comprehensive depot repair services across five years indicates a substantial procurement with significant total contract value across all four lots.