Radio Communications Consulting Services

The Town of Millbury, Massachusetts is requesting proposals for radio communications consulting services under M.G.L. c. 30B, § 6, with proposals due July 31, 2026 at 12:00 PM EST and written questions due July 24, 2026.

The scope encompasses project management, system design and specification, procurement support, FCC licensing and frequency coordination, and construction administration for an upgrade to the Town's public safety radio communications system serving Police and Fire Departments. The system design includes APCO Project 25 (P25)-compliant subscriber radios, repeater and antenna systems at two tower sites (Butler Farm and Mack Hill), and microwave backhaul. The estimated total project value is approximately $1.5 million. The contract term is anticipated to be approximately 18 months from Notice to Proceed, with an option to extend by mutual agreement not to exceed three years total without separate authorization.

Minimum qualifications require five years of continuous operation providing radio communications consulting, completion of at least one Massachusetts municipal public safety radio project within the past seven years, and legal authorization to conduct business in Massachusetts. The consultant must carry Commercial General Liability insurance of $1 million per occurrence / $3 million aggregate, Professional Liability of $1 million per claim / $1 million aggregate, and Workers' Compensation as required by state law, with the Town named as Additional Insured.

The Selection Committee will evaluate proposals on experience with municipal public safety radio projects, P25 compliance experience, Massachusetts municipal procurement law familiarity, key personnel qualifications, project approach, client references, and Worcester County mutual aid systems familiarity. The project schedule includes Phase 1 design completion by October 2026, equipment procurement by January 2027, site construction by March 2027, equipment installation and cutover by July 2027, and final acceptance and closeout by October 2027. Anticipated contract award is August 2026. Proposals must be submitted in two separate sealed envelopes (Technical and Price) enclosed in one outer package to Mark Hollis, 127 Elm Street, Millbury, MA 01527. The Town reserves the right to reject any or all proposals and to award in the manner most advantageous to the Town.