Quick Quote - eBoard Solutions-Simbli-Subscription-Admin & Finance

The State of Alabama Office of the Chief Procurement Officer is soliciting a subscription for Simbli Meetings & Documents software via Quick Quote, with responses due October 5, 2026 and an effective term of October 1, 2026 through September 30, 2027.

The scope is a software subscription to streamline meeting agenda preparation and provide secure access to meeting materials and documents for administrative and finance functions. The contract carries a total cost ceiling of $25,000 and is eligible for annual renewals by written agreement, subject to a maximum five-year total term from the effective date.

Responses must be submitted electronically through Alabama Buys prior to the stated close time. The State reserves the right to conduct cost realism and price reasonableness analysis and may request documentation of supplier qualifications, including manufacturer's reseller authorization and certificates of insurance. Vendors must accept multiple forms of electronic payment at no additional cost to the State, including state-issued credit cards, P-cards, and electronic funds transfer. All inquiries must be submitted online through the Supplier Portal.

Suppliers must certify compliance with Alabama sales tax registration requirements and enroll in the E-Verify program if employing workers in Alabama. Compliance with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act regarding immigration law compliance is required. Price escalation requests may be considered if material or labor costs increase significantly, provided increases do not exceed 5 percent of the annual contract cost and are supported by documentation.