Quick Quite -Climate Control-Monthly Insp. - I. S. - R. Snell

The State of Alabama Office of the Chief Procurement Officer is soliciting monthly inspection and maintenance services for a Liebert computer room air conditioner system in the Information Systems department under a Quick Quote, with responses due October 5, 2026.

The scope includes monthly checks and adjustments or replacement of blower belts, inspection of liquid line sight glass and drain pans with cleaning as required, verification of condenser fan operation, and confirmation of humidifier operation. Bimonthly air filter replacement using 40% efficiency filters is required. Quarterly tasks include checking operating pressures of refrigerant circuits. Annual maintenance encompasses tightening electrical connections in unit control panels, cleaning condenser coils with a pressure washer, lubricating fan and motor bearings, and cleaning humidifier pans. The contract authorizes up to $3,000 for emergency repairs not to exceed this amount; all emergency work requires owner approval prior to service.

The contract term runs October 1, 2026, through September 30, 2027, with provisions for annual renewal by written agreement up to a total contract cost of $25,000 or five years from the effective date. Suppliers must register in Alabama Buys and submit responses electronically through that platform. The State reserves the right to conduct cost realism and price reasonableness analysis. All suppliers must verify E-Verify enrollment if they employ workers in Alabama and certify compliance with Alabama sales tax registration requirements. Disputes are resolved through negotiation and alternative dispute resolution in Montgomery, Alabama, governed by Alabama law with exclusive venue in Montgomery. The State retains the right to cancel contracts for convenience with reasonable notice.