Quarterly HVAC units maintenance services - wbiq

The State of Alabama Office of the Chief Procurement Officer is soliciting quotes for quarterly HVAC units maintenance services through Alabama Buys Quick Quote, with responses due October 8, 2026.

This is a quick-quote solicitation governed by Alabama's Standard Terms and Conditions. The maximum contract cost is $25,000 with a five-year term limit and annual renewal options by written agreement. Suppliers must register in Alabama Buys and submit electronically through the platform prior to close. All inquiries must be submitted online through the Supplier Portal to maintain an official record.

Suppliers must comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act, including E-Verify enrollment verification within five calendar days of notification, and must register with the Alabama Secretary of State if operating as a foreign corporation. Upon bid opening, suppliers must provide written proof of qualifications including manufacturer's reseller authorization, professional licenses, and certificates of insurance upon request. Pricing analysis may be conducted at the Chief Procurement Officer's discretion based on cost realism and price reasonableness. Price escalation requests during contract performance may be considered if material or labor costs significantly increase through no fault of the supplier, with increases capped at 5 percent of annual contract cost and requiring written approval from both parties.

The State is exempt from sales tax, does not indemnify suppliers, and reserves the right to cancel for convenience with reasonable notice. Upon delivery, the State reserves the right to inspect all products before acceptance in a reasonable timeframe, with signature on delivery documents not constituting acceptance. Suppliers must accept multiple forms of electronic payment including state-issued credit cards, P-cards, and EFT transfers at no additional cost. The contract is governed by Alabama law with exclusive venue in Montgomery, Alabama.