QQ-fireproof file cabs- HR

The Alabama State Department of Education is soliciting bids on fireproof file cabinets for the Human Resources Office under a Quick Quote with proposals due August 24, 2026 — a five-day window. Only suppliers who attended the mandatory site visit on August 13, 2026 at 10:00 a.m. at the Gordon Persons Building loading dock in Montgomery are eligible to respond in Round Two.

The scope is two units of fireproof file cabinets with white glove delivery and installation. Each unit weighs 899 pounds. Delivery must occur during normal business hours (8:00 a.m.–5:00 p.m.) and include truck access to the loading dock, uncrating, placement in the Human Resources Office on the third floor, debris removal, freight-elevator access, and all necessary equipment, manpower, and pallet jacks. The customer provides no assistance. A small truck fee is included for guaranteed loading-dock access.

The not-to-exceed contract value is $25,000 for the initial agreement and any subsequent renewals, with a maximum term of five years from the effective date. Suppliers must maintain current certificates of insurance and provide documentation upon request. All responses must be submitted electronically through Alabama Buys. Suppliers must comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act, including E-Verify enrollment verification. The State is exempt from sales tax. Price increases during contract performance are limited to 5% of annual contract costs and require written approval from both parties. Alabama law governs the contract with exclusive venue in Montgomery; disputes proceed through negotiation and alternative dispute resolution.