QQ-AVID Venue Sound Processing Engine

Christopher Newport University is soliciting quotes for one AVID Venue Sound Processing Engine, model VENUE E6LX-256, under a Quick Quote with quotes due May 29, 2026 at 1:00 p.m. A DSBSD-certified micro business preference applies if the quote is up to $10,000 and deemed fair and reasonable; otherwise, preference is given to DSBSD-certified small businesses if quotes do not exceed $100,000.

Equipment must be new in original packaging with warranty documentation provided at bid submission. No substitutions or installation are permitted. The vendor must arrange delivery to the Ferguson Center for the Arts Warehouse at 11 Sweetbriar Drive, Newport News, Virginia 23606, attention Paul Fitzgerald, within seven days of purchase order issuance. Vendors must provide an estimated delivery date with their quote. Shipping is a separate line item.

Payment terms are Net 30 from receipt of product or invoice, whichever occurs last, or in accordance with expedited payment terms already on file with the University. Bids must be submitted electronically via the eVA e-procurement portal, and all bidders must be registered and pay associated vendor transaction fees prior to award. Standard insurance requirements include Commercial General Liability of $1 million per occurrence and $2 million aggregate. The Commonwealth of Virginia is exempt from state sales tax; the University's excise tax exemption registration number is 10-540701501F-001. Quotes remain valid for 30 days after submission. Awards will be made on a grand total basis to the lowest responsive and responsible bidder meeting the applicable preference criteria.