Purchase of Auto Max Drone

County of Ontario, New York is soliciting sealed bids for the purchase of an Astro Max drone system under IFB B26085, with bids due September 18, 2026 at 3:00 pm. All equipment must comply with National Defense Authorization Act requirements and be included on the U.S. Department of Defense Blue UAS Cleared List — a hard eligibility filter.

The scope includes one Astro Max drone platform with Pilot Pro Controller and Samsung Galaxy Tab Active5 tablet, one LR1 payload system with 61-megapixel full-frame mirrorless camera and 24mm lens, six SL8 Air batteries, four SL8 Fast Chargers, one SL8 Travel Case, spare propeller set, and spare parts kit. All bidders must be authorized dealers or resellers for the UAV manufacturer and provide proof of authorized dealer status at bid submission. Equipment must be compatible with ESRI ArcGIS Flight and Site Scan for ArcGIS, with imagery and geospatial data exportable in formats suitable for processing in ESRI ArcGIS and Autodesk applications. Delivery is required within fourteen calendar days of purchase order issuance to the Ontario County Department of Public Works at 2962 County Road 48, Canandaigua, in new, unopened, original manufacturer packaging.

Bidders may propose "or equal" items meeting or exceeding all functional, compatibility, and technical requirements, provided they submit equivalency documentation at their own cost. Pricing must include all shipping, handling, and delivery charges with no taxes included. Manufacturer-authorized warranty against defects in materials and workmanship is required for a minimum of one year from delivery. The County will award to the lowest responsive and responsible bidder and reserves the right to reject any or all bids. Payment will be made within thirty calendar days of receipt and acceptance of fully functional and operational equipment, including required staff training by the awarded vendor. Questions are due September 15, 2026 at 12:00 am. Sealed bids may be submitted electronically via the County's eProcurement Portal or in paper format to the Ontario County Purchasing Director at 20 Ontario Street, Canandaigua, New York 14424.