Purchase of 3D Laser Scanner for TPD - REBID
Closed State & local contract opportunity Posted
- Solicitation number
- 144628
- State
- Ohio
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from vendors.planetbids.com. Updated .
About this opportunity
The City of Toledo is requesting bids for one high-speed 3D laser scanner for the Toledo Police Department (TPD) with bids due August 18, 2026 at 1:30 PM EST via PlanetBids portal, and bid opening scheduled for 2:00 PM EST the same day via Zoom.
The scanner must meet detailed technical specifications including battery-powered operation across -20°C to 50°C range, IP55 compliance, tablet remote control, fully enclosed scan mirror, and legal acceptance as scientific evidence in U.S. Federal courts. Data acquisition must complete a full-dome spherical HDR scan in under 2 minutes at 6–10 mm resolution. Range accuracy of 1 mm plus 10 ppm or better, angular accuracy of 10 seconds or better, 3D point accuracy of 1.5 mm at 10 meters and 3.8 mm at 50 meters, and maximum scan speed of 2,000,000 points per second are mandatory. The package includes tablet, minimum two storage USB devices, carbon fiber tripod, cables, chargers, backpack cases, NIST calibrated 1-meter reference target pole with certificate, and all manuals.
Award selection uses "lowest and best" offer criteria evaluated on bid price, past work and experience with the City of Toledo, and applicable local preference under Toledo Municipal Code section 187.34. Vendors must be registered on SAM.gov.
Bids require a bid guaranty as a cashier's check or bid bond made payable to the City of Toledo; bid amounts exceeding $75,000 require 5% guaranty. All bids must include project paperwork, line items priced to two decimal places, and a signed contract. Vendor Registration Form, Business Tax Registration Form, notarized Child Support Affidavit, W-9, Insurance Certificate naming the City as additional insured, EEO Compliance certification, Debarment Certification, Living Wage Affidavit, and Bureau of Worker's Compensation Certificate are required. Beginning with bids advertised after March 13, 2026, these documents need only be submitted once for 2026, provided no information changes.
Living wage requirements apply: $17.45 per hour or $20.63 per hour without health benefits for contracts exceeding $10,000. Insurance requirements include Commercial General Liability of $1 million, Comprehensive Automobile Liability of $1 million per occurrence, and Umbrella liability of $1 million.
Opportunity text
BID SUBMISSION Bids for this project will be accepted via e-bid though the City of Toledo's PlanetBids portal. Bid submittals or other transmissions of information have not been completed until an email confirmation of the transmission has been issued by PlanetBids. Bid prices shall be to two (2) decimal places (i.e. $0.00). Only one (1) price per line item will be accepted. In order to be awarded a contract, the City requires all of the following documents must be submitted with each bid your company submits in 2026 in PlanetBids: • Project Paperwork* • Line Items - will auto-populate with e-bid • Bid Guaranty (bid bond or certified check / cashier's check on a solvent bank) - see instructions below • Signed Contract by the Vendor* Bid Guaranty requirements are located on the "Bid Information" tab on PlanetBids. The bid guaranty shall be in the form of a cashier's check/official check on a solvent bank or a bid bond. If using a check as the bid guaranty, the check must be scanned and uploaded with your bid. In addition, the check must be received by the Division of Purchases and Supplies no later than the due date and time to be deemed responsive. No Company / No Personal checks will be accepted. Checks shall be made payable to "City of Toledo." If your company is using a bid bond, scan and upload with bid; the original does not need to be received by the City of Toledo. If your company does not provide a bid guaranty, your bid submittal will be deemed non-responsive. (TMC 187.09) City of Toledo Division of Purchases and Supplies One Government Center, Suite 2000 640 Jackson Street Toledo, OH 43604 Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company's responsibility to notify the city and update the applicable documentation. City Paperwork: • Vendor Registration Form, if your company is new to doing business with the city • Business Tax Registration Form, if your company is new to doing business with the city • Child Support Affidavit, notarized • Vendor Utility Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company's responsibility to notify the City and update the applicable paperwork. Annual Paperwork: • W-9 • Insurance Certificate, naming the City of Toledo as an additional insurer - requirements available on the "Documents" tab of PlanetBids • EEO Compliance • Debarment Certification • Living Wage Affidavit, updated no later than February 1st • Bureau of Worker's Compensation Certificate
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