Purchase of 3D Laser Scanner for TPD
Closed State & local contract opportunity Posted
- Solicitation number
- 143673
- State
- Ohio
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from vendors.planetbids.com. Updated .
About this opportunity
The City of Toledo, Ohio is requesting bids for the purchase of one high-speed 3D laser scanner system for the Toledo Police Department, with bids due July 21, 2026 at 1:30 p.m. EST and a pre-bid meeting scheduled for July 14, 2026 at 1:00 p.m. EST at 2527 Cherry Street, Toledo.
The 3D laser scanner must be battery-powered, operate in temperatures from −20°C to 50°C, meet IP55 compliance, and include tablet-based remote control with fully enclosed scan mirror in protective housing. Required accessories include a tablet, minimum two USB storage devices, carbon fiber tripod, cables, chargers, backpack transportation cases, and NIST-calibrated reference target pole with certificate. Performance specifications require data acquisition for a complete full-dome scan and spherical HDR image at 6 mm / 10 mm resolution in less than two minutes, range accuracy of 1 mm plus 10 parts per million or better, angular accuracy of 10 seconds or better, minimum 60 HDR pictures per 360-degree scan, and scan speeds up to 2,000,000 points per second.
The contract will be awarded on a "lowest and best" basis considering bid price, past work and experience with the City of Toledo, and applicable local preference under Toledo Municipal Code section 187.34. The contract term runs not to exceed one year with a renewal option for one additional year at the City's discretion. All goods must be new, free from defects, and covered by at least a one-year warranty from the delivery date.
Bidders must submit bids through the City of Toledo's PlanetBids portal with bid prices stated to two decimal places. All bids require a bid guaranty (cashier's check or bid bond), signed contract, project paperwork, and line items. Vendors new to the City must submit Vendor Registration and Business Tax Registration Forms. All vendors must provide notarized Child Support Affidavit, W-9, Insurance Certificate naming the City as additional insured, EEO Compliance documentation, Debarment Certification, Living Wage Affidavit, and Workers' Compensation Certificate. Contractors on contracts exceeding $10,000 must comply with Toledo living wage requirements of $17.45 per hour (or $20.63 per hour without health benefits), or 110% to 130% of the federal poverty level, whichever is greater. Commercial General Liability insurance with minimum limits of $1 million is required. Written questions must be submitted through the PlanetBids Q&A tab.
Opportunity text
BID SUBMISSION Bids for this project will be accepted via e-bid though the City of Toledo's PlanetBids portal. Bid submittals or other transmissions of information have not been completed until an email confirmation of the transmission has been issued by PlanetBids. Bid prices shall be to two (2) decimal places (i.e. $0.00). Only one (1) price per line item will be accepted. In order to be awarded a contract, the City requires all of the following documents must be submitted with each bid your company submits in 2026 in PlanetBids: • Project Paperwork* • Line Items - will auto-populate with e-bid • Bid Guaranty (bid bond or certified check / cashier's check on a solvent bank) - see instructions below • Signed Contract by the Vendor* Bid Guaranty requirements are located on the "Bid Information" tab on PlanetBids. The bid guaranty shall be in the form of a cashier's check/official check on a solvent bank or a bid bond. If using a check as the bid guaranty, the check must be scanned and uploaded with your bid. In addition, the check must be received by the Division of Purchases and Supplies no later than the due date and time to be deemed responsive. No Company / No Personal checks will be accepted. Checks shall be made payable to "City of Toledo." If your company is using a bid bond, scan and upload with bid; the original does not need to be received by the City of Toledo. If your company does not provide a bid guaranty, your bid submittal will be deemed non-responsive. (TMC 187.09) City of Toledo Division of Purchases and Supplies One Government Center, Suite 2000 640 Jackson Street Toledo, OH 43604 Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company's responsibility to notify the city and update the applicable documentation. City Paperwork: • Vendor Registration Form, if your company is new to doing business with the city • Business Tax Registration Form, if your company is new to doing business with the city • Child Support Affidavit, notarized • Vendor Utility Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company's responsibility to notify the City and update the applicable paperwork. Annual Paperwork: • W-9 • Insurance Certificate, naming the City of Toledo as an additional insurer - requirements available on the "Documents" tab of PlanetBids • EEO Compliance • Debarment Certification • Living Wage Affidavit, updated no later than February 1st • Bureau of Worker's Compensation Certificate
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