Purchase Credit Card (P-Card) Program

The City of Rock Hill, South Carolina is seeking proposals for a comprehensive Purchase Credit Card (P-Card) Program through RFP #2035-RFP, targeting a financial service provider to implement a purchasing card system for city employees. The procurement aims to select a single card contractor to manage goods and services purchases, with a proposed initial contract term of five years beginning July 1, 2025, and potential for two one-year renewals. The current program involves approximately 400 cardholders with an annual spend of $2,558,515, and the city requires a solution with no annual or transaction fees, monthly billing procedures, and robust reporting capabilities. Evaluation criteria will be weighted across demonstrated understanding, proposed rebates, company qualifications, and transition plan effectiveness. Proposers must provide a web-based management platform supporting detailed transaction allocations, multiple reporting formats, and comprehensive data migration from the existing system. The proposal submission deadline is June 10, 2025, at 10:00 am, with electronic submissions required through the city's eProcurement Portal.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The current P-Card program is operated by Synovus using a Visa Purchasing Card Platform, which will serve as the incumbent system for transition planning. Proposers must meet comprehensive compliance requirements, including specific insurance standards, immigration reform act compliance, and customer service expectations. The successful contractor will be required to provide a 24-hour help line, comprehensive staff training, and seamless integration with existing financial systems. While no specific budget range is detailed, the annual P-card spending of $2,558,515 suggests a significant potential contract value. The city emphasizes the importance of a smooth transition, technological compatibility, and a robust, user-friendly platform that can effectively manage the city's purchasing card needs while providing financial advantages such as potential rebate opportunities.