Purchase and Upfitting of Ford Transit Cargo Van

The City of Pasadena is soliciting sealed bids for the purchase and upfitting of a Ford Transit Cargo Van for the Pasadena Police Department's Crisis Negotiation Team, with bids due July 30, 2026 at 3:00 p.m., and the deadline for submitting questions is July 14, 2026 at 3:00 p.m. This procurement is funded entirely by the Department of Homeland Security Federal Emergency Management Agency (FEMA).

The solicitation is structured in two distinct groups allowing independent awards: Group One covers the 2026 Ford Transit Cargo Van purchase, and Group Two covers upfitting services. Bidders may propose on either or both groups. The CNT Van will serve as a mobile field asset to support specialized personnel responding to critical incidents, including hostage negotiations, search warrant operations, lockdowns, and task force operations. The vehicle must accommodate specialized equipment including cable spools, Pelican cases, throw phones, electronics, command consoles, folding chairs and tables, canopies, and a portable generator.

Award will be made to the lowest responsive and responsible bidder based on the lowest Grand Total Price for each group. All bid pricing must be entered directly into the City's eProcurement Portal and include all federal, state, local, and other applicable taxes. Bids must remain open for a minimum of 180 calendar days from the bid opening date.

Bidders must submit the Declaration of Non-Collusion (required for solicitations $75,000 or more), Equal Employment Opportunity Form AA-1, federal lobbying certifications, and debarment status certifications. Contractors must comply with the Pasadena Living Wage Ordinance if the contract exceeds $25,000 and includes services, the City's minimum wage requirements, Davis-Bacon Act prevailing wage standards where applicable, and federal requirements including the Clean Air Act, Federal Water Pollution Control Act, Contract Work Hours and Safety Standards Act, and ADA accessibility compliance. A faithful performance bond, certificate of insurance, and IRS Form W-9 are required prior to contract award. A non-mandatory pre-bid conference is available for clarification.