Public Library Furniture

The City of Lynchburg, Virginia Procurement Division is requesting bids on the supply and installation of furniture for the Lynchburg Public Library modernization project under IFB 2027-023, with bids due October 22, 2026 at 3:00 p.m. An optional virtual pre-bid conference is scheduled for October 1, 2026 at 10:00 a.m.

The scope comprises 88 line items of furniture sourced from Media Technologies, including work tables, seating, storage cabinets, tech carts, display stands, and lounge chairs. Item quantities range from single units to 40 units for certain seating items. No substitutions are permitted unless an item is no longer in stock or has a lead time exceeding six months; any substitution request must be submitted two weeks prior to the bid deadline. All unit prices must include freight, shipping, handling, and installation on an F.O.B. Destination, Freight Prepaid basis, with the successful bidder responsible for hauling and disposing of all debris and packing materials. Delivery and installation dates will be established after award, with installations anticipated for mid-March 2027.

Award will be made to the lowest responsive and responsible bidder. Evaluation factors include past performance, references, compliance history, financial resources, maintenance and service capabilities, and timely delivery. Warranty information for all items must be submitted with the bid. The contractor must maintain Commercial General Liability insurance of $1,000,000, Automobile Liability of $1,000,000, and statutory Workers' Compensation coverage.

Questions are due October 14, 2026 by 3:00 p.m. The work is performed at 2315 Memorial Avenue, Lynchburg, VA 24501. Bids must be submitted using provided bid forms and acknowledge any addenda.