Public Health Disaster Preparedness Plans

Wake County, North Carolina is requesting proposals from qualified consulting firms to provide planning support services for the review, revision, enhancement, and validation of multiple public health preparedness plans, with proposals due November 12, 2026 at 3:00 p.m. and questions due October 21, 2026 at 5:00 p.m.

The scope spans three phased deliverables supported by the U.S. Department of Health and Human Services Public Health Infrastructure Grant. Phase 1 prioritizes updating the Continuity of Operations Plan (COOP), the Chemical, Biological, Radiological, and Nuclear (CBRN) Response Plan, and the RDU Communicable Disease Response Plan. Phase 2 addresses the Medical Countermeasures (MCM) Plan, Local Receiving Site (LRS) Annex, Points of Dispensing (POD) Annexes, and Mass Care Standard Operating Procedure. Phase 3 covers the Responder Health and Safety Plan. The consultant must work collaboratively with Wake County Public Health staff, Emergency Management, healthcare partners, educational institutions, and other stakeholders to conduct plan reviews, facilitate stakeholder engagement, develop revised documents, and support training and exercise activities. All deliverables must be provided in editable electronic formats.

The total project budget is $400,000 financed entirely with federal grant funds. The contract term is one year with an option to renew annually for up to five years. Payments are monthly per an agreed revenue-share formula.

Evaluation criteria include compliance with RFP requirements; proven knowledge and experience in public health preparedness, emergency management, NIMS, NRF, PHEP capabilities, and CDC guidance; prior collaboration with local county departments; client references demonstrating similar government-sector work; and cost effectiveness. Proposers must submit an executive summary, scope of services, company background with consultant team resumes, at least three current client references with contact information, and detailed cost proposals with hourly rates and billing procedures.

Extensive insurance requirements apply: Workers' Compensation (Statutory with $500,000 Employers Liability), Commercial General Liability ($1 million per occurrence / $2 million aggregate), Commercial Automobile Liability ($1 million per accident), Professional Liability ($1 million per claim / $2 million aggregate), and Cyber Liability Insurance ($3 million per claim). All insurers must be authorized in North Carolina with an AM Best rating of "A-/VII" or better. An addendum is anticipated by October 27, 2026. Interviews are anticipated in November 2026, with contract award and execution expected in December 2026 and project kickoff in January 2027.